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Archive Activity Management System

British Film Institute

Buyer didn’t say if suitable for small firms

16 days left

Closes UK time

Open the official noticeFree bid/no-bid memo

Estimated value
£170,000
Excluding VAT
Where
Not stated
Buyer in London
Trade
IT, software and digital
Software package and information systems
Documents
On In-tend
Free supplier registration needed

What happens next

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  1. Now

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  2. In 9 days

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  3. In 16 days

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About this tender

The summary is the start of the buyer’s own description, word for word. The full description and the documents are on the official notice.

The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose.

Official notice
Find a Tender, notice 096921-2026
Buyer
British Film Institute
Buyer’s region
London
Where the work is
Not stated on the notice
Listed on Evendraft under
London (the buyer’s region: the notice gives no place of work)
Published
14 Oct 2026
Tender deadline
9 Nov 2026, 12:00 UK time
Questions by
2 Nov 2026, 12:00 UK time
Estimated value
£170,000 (excluding VAT)
Trade
IT, software and digital
CPV codes
  • 48000000 Software package and information systems
  • 48311000 Document management software package
  • 48311100 Document management system
  • 92500000 Library, archives, museums and other cultural services
  • 92512000 Archive services
Procedure
Below threshold - open competitionOne stage: any supplier can send a full tender.
Framework
Not stated on the notice
Lots
Not divided into lots
Suitable for small businesses The buyer’s answer
Not stated on the notice
Suitable for charities and social enterprises The buyer’s answer
Not stated on the notice
Good for small firms Evendraft’s filter
No (not marked suitable for small businesses by the buyer)Good for small firms means the buyer marked it suitable for small businesses, the estimated value is £1m or less (or not stated), it is open to new suppliers, and it is not a framework with more than 20 places. Tenders where the buyer didn't say are left out.
Documents
On In-tend

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